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Legalization instructions

Dear students, when leaving for your native country during the vacation do not forget about the most important thing: legalization of your educational documents.

Legalization is an acknowledgement that the issued document is pursuant to the legislation of the country that issues the document. Legalization means to certify the authenticity of the signature on the document; the capacity in which the person signing the document acted; and the identity of any stamp or seal affixed to the document.

Legalization can be of two types:

  1. Apostille (List of countries).

    In accordance with Hague Convention of the 5th of October, 1961 documents to be submitted in the Convention member countries are of simplified certification. The documents contain only one seal that is the Apostille.

    Each Hague Convention member country determines and appoints an official body that is in charge of affixing the Apostille.

  2. Consular Legalization (List of countries).

    The Consular Legalization of educational documents presupposes the following:

    •   The Ministry of Foreign Affairs of your country certifies the authenticity of the signature on the document and the identity of any stamp or seal affixed to the document.
    •   After the legalization in the Ministry of Foreign Affairs the documents are to be legalized in the Embassy/ Consulate of the Russian Federation in your country.

Legalized documents are necessary for obtaining the Certificate of Recognition or Equivalency Determination. The Certificate is issued by the Federal Service for Supervision in the fields of Education and Science of the Russian Federation and is obligatory for studying and obtaining a state recognized degree at Russian Universities.

  1. Till the 1-st of December of a current year a complete set of documents is submitted to the coordinator of an academic program.

  2. Tomsk Polytechnic University submits the documents to a regional department of the Federal Service for Supervision in the fields of Education and Science of the Russian Federation to go through the procedure of evaluation.

  3. After being evaluated the documents are submitted to the Federal Service for Supervision in the fields of Education and Science of the Russian Federation in Moscow for decision making and processing the Certificate.

  4. A student is given the Certificate or an official refusal to issue the Certificate on the campus of TPU.

  • copy of international passport;

  • confirmation from the educational institutions where the previous education was obtained on the fact that you indeed studied at the educational institution in the period of time indicated in the document (the pattern is attached);

  • original of the educational documents (including the list of training courses, academic transcripts with the list of subjects studied, practical trainings, term papers, and final research works) legalized in a proper way;

  • 2 notarized copies of each educational document (including academic transcript);

  • 2 translated copies of each educational document (including academic transcript) in the Russian language, certified by a notary from the Russian Embassy or a notary from Russian Federation Consulate in the country that issued the educational documents.

Note! Federal Service for Supervision in the fields of Education and Science of Russian Federation has a right to require any additional educational documents (information about previous education; detailed information about the program taken etc.).

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